Navajo County Fair Information

1. Use this booklet to find your entry category. Use the department letter, division number, class number and sub-class number from this book.
2. Fill out the fair entry form enclosed in this booklet. Copy the form as needed or get extra copies from the fair office.
3. The completed entry forms must be in the fair office no later than 5:00 p.m. on Friday, August 30, 2019. Please see each entry form for the required entry fees. NOTE: After the August 30, 2019, deadline, Late Entry Fees Apply - Late Entry Fees are $3.00 per page plus $1.00 per entry after 8/30/19 thru 9/9/19.
4. Deliver exhibits to the Navajo County Fairgrounds located at 404 E. Hopi Drive, Holbrook, AZ, on Sunday, September 8, 2019, from 3:00 p.m. to 7:00 p.m. or Monday, September 9, 2019, from 10:00 a.m. to 7:00 p.m.
5. Deliver open class livestock, small stock, junior livestock and 4-H livestock exhibits Tuesday, September 10, 2019, from 5:00 p.m. to 8:00 p.m. All showmanship livestock, except horse achievement, will be delivered at this time and will not be removed until Sunday, September 15, 2019, at 7:00 a.m.
6. For entries from Snowflake, Show Low, Pinetop-Lakeside, Whiteriver and Winslow, (with the exception of floriculture, baked goods, scarecrows, animals and 4-H projects) arrangements can be made to have your entries picked up and delivered to Holbrook by calling (928)524-4757 before August 30, 2019. Entries WILL NOT be returned to the drop-off locations. Exhibitors are responsible for picking up their entries.
7. Livestock Exhibits will be released on Sunday, September 15, 2019, from 7:00 a.m. to 12:00 p.m. Still Exhibits will be released on Sunday, September 15, 2019, from 7:00 a.m. to 2:00 p.m. and Monday, September 16, 2019, from 10:00 a.m. to 5:00 p.m. Premiums will be forfeited if removed prior to 7:00 a.m. on Sunday, September 15, 2019.
8. For more information or instructions on how to enter call the fair office at (928) 524-4757.

1. All items to be exhibited in the fair must be pre-entered on the entry forms provided. Entry forms must be in the fair office on or before, Friday, August 30, 2019, at 5:00 p.m. Send entry forms to: Navajo County Fair, Inc., P.O. Box 309, Holbrook, Arizona 86025-0309. Entry forms can be found in this fair book. You may copy the form as needed or obtain additional copies from the fair office, your local Chamber of Commerce, your local library or you can go to www.navajocountyfair.com. Exhibits must come in on Sunday, September 8, 2019, from 3:00 p.m. to 7:00 p.m. or Monday, September 9, 2019, from 10:00 a.m. to 7:00 p.m.
2. All exhibits will be open to the public: September 11 – 14, 2019. Hours of operation are: Wednesday from 12:00 p.m. to 10:00 p.m.; Thursday from 10:00 a.m. to 10:00 p.m.; Friday from 10:00 a.m. to 10:00 p.m.; and Saturday from 10:00 a.m. to 10:00 p.m.
3. Each exhibitor, except Department Q exhibitors, must complete a separate entry form. Department Q exhibitors will be entered by the Navajo County Jr. Livestock Committee for their livestock entries only.
4. All exhibitors are responsible for feeding, watering, care of their animal(s), and the cleanliness of their pens during the entire time they are being exhibited, except for Small Stock. Morning feeding and initial verified stall cleaning will be completed by 9:00 a.m. each day and maintained throughout the day. All stalls will be randomly inspected by the department superintendent. The superintendent will immediately notify exhibitors of improper care and will need to be rectified in a timely manner. After the initial warning, if the stall has not been rectified with the corresponding superintendent, exhibitor will be charged a fee of $25.00 assessed to the exhibitor’s animal per pen per day. Any exhibitor who is fined will also still be required to clean their pen.
5. All Jr. Livestock, 4-H and FFA projects are required to have upon check-in at the Navajo County Fair: Premise ID tag (beef cattle excluded) and a Seasonal Pass. The Season Pass Certificate is a requirement of the Arizona Department of Agriculture, Animal Services Division and all exhibitors must be in compliance in order to participate at the Navajo County Fair.
6. All Open Class Large Livestock Exhibits are required to have: Premise ID (beef cattle excluded), Seasonal Pass or Inspection Papers from the Arizona Department of Agriculture.
7. YQCA Certification is required for all Jr. Livestock and Small Stock exhibitors that will participate in the auction at the Navajo County Fair. Exhibitors will be required to show YQCA certification at check-in on Tuesday, September 10, 2019.
8. Entries will need to list a sub-class which is based on the exhibitor’s age. The sub-class for each entry form can be found on the entry form itself. Please include your 4-H Club name on your entry form.
9. Each exhibitor may enter as many different classes as desired. Some classes do allow multiple entries, but others do not. Please check each class carefully for the requirements.
10. All entry forms must have legal names. No nicknames or multiple names are allowed on the entry forms. On a group exhibit, premium will be awarded to one name from the exhibit. There will be no multiple cash awards for one entry.
11. All exhibits must be prepared to conform to the special regulations of the department, division and class. See special rules for each department, division and class. All classes, departments and divisions will be judged on the Danish System of judging. The Danish system is a method of evaluation where a product or process is evaluated against a set of standards and recognition is awarded on the degree to which the standard has been met by each competitor. In Danish system judging, the exhibitors are not judged against each other. In a true Danish system, the standard of excellence is the same for everyone regardless of age or experience. In 4-H, a modified Danish system is used that uses standards adjusted according to member’s age and years of experience in the project.
12. Exhibits must be labeled and identified on forms furnished by Navajo County Fair, Inc.
13. Exhibitors must enter their entry using: (1) department letter, (2) division number, (3) class number, and (4) sub-class number. Exhibitors must describe their entries on the entry form.
14. Judges may award first, second or third place ribbons per class plus special placing.
15. Special awards available are Best of Class, Best of Show and Best of Fair. Only one (1) premium payment for special awards will be awarded.
16. Judge’s decisions are final.
17. The Navajo County Fair, Inc. Board will, in all cases, be the final authority in matters pertaining to commercial and non-competitive exhibits. No obscene entries will be allowed.
18. Every effort will be made to protect and care for all exhibits but in no case will Navajo County Fair, Inc., including its’ officers, volunteers, agents and/or employees, be responsible for any damage or loss which may occur. All eggs become the property of Navajo County Fair, Inc.
19. Exhibitors will be responsible for transportation of exhibits to and from the fair.
20. Only Navajo County 4-H members and FFA members are eligible to enter their products in the 4-H and FFA classes, unless otherwise indicated.
21. Entry is limited to Navajo County residents.
22. No exhibits will be removed from the Navajo County Fairgrounds prior to 7:00 a.m. on Sunday, September 15, 2019. Those disregarding this rule will forfeit all ribbons and monies earned. This includes all animals in showmanship classes, except horse achievement. NO EXCEPTIONS.
23. The Navajo County Fair, Inc. is not responsible for storage of any exhibit left after 12:00 p.m. on Sunday, September 15, 2019. Exhibitors shall remove all their displays exhibited.
24. Any commercial, 4-H, FFA or open group exhibit left after 12:00 p.m. on Sunday, September 15, 2019, will become the property of Navajo County Fair, Inc., unless prior arrangements have been made.
25. Animals shown in 4-H or FFA groups can be shown in Open Class but will not be eligible for exhibitor cash awards. They will be eligible for ribbons according to their placing.
26. Exhibitors are responsible for correct information on the entry forms and entry tags. Incorrect information may result in disqualification. Entries with improper division or identification and incomplete entry forms will NOT be accepted nor judged and entry fees will be forfeited. NO EXCEPTIONS.
27. Premium checks will be mailed to each exhibitor. It is the responsibility of each exhibitor to furnish a correct mailing address. If the address is not legible or correct, the fair office is not responsible for those checks that are returned. Checks that are returned to the fair office will be destroyed after thirty (30) days. No new checks will be issued.
28. The deadline for reporting any error(s) in premiums paid is thirty (30) days from the check date. After that time, no changes will be made. All checks must be cashed within ninety (90) days from the check date. No new checks will be issued.
29. No beef, sheep, swine or small stock may be advertised or solicited for sale on the fairgrounds until after the Jr. Livestock Auction has ended. The appropriate superintendent must approve all signs advertising these animals. Private treaty sales are exclusively between the exhibitor and the buyer. Navajo County Fair, Inc., holds no interest or liability in these transactions. Transactions MAY NOT take place on the Navajo County Fairgrounds.
30. If exhibitors find it hard to comply with the rules and regulations, it is advised not to enter.
31. All Navajo County Junior Livestock general rules are enforced and can be obtained from the Junior Livestock Committee or by contacting the fair office.

In addition to the rules of the Navajo County, Fair, Inc., the following specific rules shall apply to all 4-H/FFA entries.

1. All 4-H/FFA exhibits are due Tuesday, September 10, 2019, from 5:00 p.m. to 8:00 p.m. This shall include ALL showmanship animals. No animals will be allowed onto the Navajo County Fairgrounds after 8:00 p.m. on Tuesday, September 10, 2019, except horse achievement.
2. Every effort will be made to protect and care for entries, but in no case will the Navajo County Fair, Inc., including its officers, volunteers, agents and/or employees, be responsible for any damage or loss which may occur. If an animal dies during the fair, then the animal will be disposed of immediately at the owner’s expense.
3. All 4-H and FFA members must be present with their exhibits for judging in all areas. It is the responsibility of the member and his/her family to see that the exhibit is presented for judging at the scheduled time.
4. Only members who are enrolled in the current 4-H/FFA year and who are in good standing may compete in the 4-H/FFA divisions.
5. Entries must represent the project work the 4-H/FFA member is carrying for this year and have not been previously exhibited at the fair (except breeding stock). Exhibitors may enter only in the classes which correspond to the projects being carried.
6. Junior members are those who have not reached their 14^th birthday prior to January 1^st of the club year. Senior members are those who have reached their 14^th but not their 19^th birthday prior to January 1^st of the club year.
7. All entry forms must be delivered to the Navajo County Fair, Inc. office by 5:00 p.m. on Friday, August 30, 2019. Entry forms must have legal names, no nicknames allowed.
8. Members wanting to enter record books for premiums must turn in completed record books along with their entry form on August 30, 2019. After the fair, all completed record books and secretary books are due in the 4-H office on Monday, September 23, 2019.
9. Only one entry per class, per exhibitor, unless otherwise stated in the premium book. This rule will be enforced during the Navajo County Fair and subsequent fairs thereafter.
10. All educational exhibits, posters and experiments must be judged during the September 10, 2019, face-to-face judging times of 5:00 p.m. to 8:00 p.m. Exhibitors must be present for the judging.
11. Face-to-face judging will take place in the 4-H area between 5:00 p.m. and 8:00 p.m. All exhibits will be judged on the modified Danish system. Judges may award a blue, red or white ribbon. Premium ribbons will indicate a money award. Special awards will include $5.00 plus a rosette and will be awarded to the outstanding exhibitor in the Home Economics and Agriculture areas at the discretion of the judge. Judge’s decisions are final.
12. Entries with improper division or identification and incomplete entry forms will NOT be accepted nor judged and entry fees will be forfeited. NO EXCEPTIONS.
13. If exhibitors find it hard to comply with the rules and regulations, it is advised not to enter.

Premium Awards

Premiums are as follows, unless otherwise designated: (cash awards for special ribbons will be paid at the highest award amount)

1^st Place: $3.00

2^nd Place: $2.00

3^rd Place: $1.00

Special Awards: $5.00

Best of Fair: $10.00